Privacy Policy
1. General Information
The protection of your personal data is important to us. In this privacy policy, we inform you about the type, scope, and purpose of the collection and use of personal data on our website.
The controller pursuant to the General Data Protection Regulation (GDPR) is:
Recruify GmbH
[Address]
[Phone number]
[Email address]
References to "we", "our", or "us" in this privacy policy refer to Recruify GmbH.
2. Collection and Processing of Personal Data
We collect and process personal data when you:
- register with us as an applicant or submit your documents,
- contact us as part of a relocation service,
- use our contact form or get in touch with us via email or phone,
- visit our website (automatically collected data, see Cookies/Analytics).
2.1. Examples of Processed (Personal) Data:
- Applicant data: name, contact details (address, phone number, email address, etc.), date of birth, title, nationality, education/training, professional experience/career history, language skills, other skills/competencies, certificates and diplomas, photo; additional information arising from your CV, cover letter, or any further submitted documents.
- Customer data: name/company, business address and other addresses of the client, name and function of contact persons at the client company, contact details (phone number, email address, etc.), VAT number.
2.2. Purpose of Data Processing
Your data is processed for the purpose of:
- personnel placement,
- preparation and execution of relocation services (e.g., visa applications, registration with authorities),
- communication with you,
- compliance with legal obligations.
2.3. Disclosure to Third Parties
As part of our services, it may be necessary to share your data with third parties, such as:
- potential employers,
- authorities (e.g., immigration offices, registration authorities),
- service providers (e.g., translators, relocation partners).
Data will only be shared on a legal basis, with your express consent, or when necessary to fulfill a contract.
3. Legal Bases
The processing of your personal data is based on the following legal grounds:
- Art. 6(1)(b) GDPR – for the performance of a contract or pre-contractual measures,
- Art. 6(1)(c) GDPR – to fulfill legal obligations,
- Art. 6(1)(a) GDPR – based on your consent,
- Art. 6(1)(f) GDPR – based on legitimate interests, e.g., to improve our web services.
4. Cookies
Our website uses so-called cookies. Cookies are small text files that are stored on your device and help analyze user behavior or enable certain functionalities. Some cookies are essential for the operation of the website, while others help us improve our services (analytics cookies).
On your first visit to our website, we ask for your consent to use non-essential cookies via a cookie banner.
You can withdraw your consent at any time or disable cookies in your browser settings.
5. Use of Google Analytics
This website uses Google Analytics, a web analytics service provided by Google Ireland Limited ("Google"). Google Analytics uses cookies that enable analysis of your use of the website.
The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. We use Google Analytics with IP anonymization enabled – your IP address is shortened.
Purpose of processing: Analysis of user behavior to optimize our website and services.
Legal basis: Your consent (Art. 6(1)(a) GDPR).
6. Your Rights
You have the right at any time to:
- Access your stored personal data (Art. 15 GDPR),
- Rectify incorrect data (Art. 16 GDPR),
- Erase your data (Art. 17 GDPR),
- Restrict processing (Art. 18 GDPR),
- Data portability (Art. 20 GDPR),
- Object to processing (Art. 21 GDPR),
- Withdraw consent (Art. 7(3) GDPR),
- File a complaint with a supervisory authority.
You have the right to free information (via email) about your stored personal data and the right to block, delete, or correct this data, as well as to revoke any consent given. Regardless of the right you wish to exercise, you can always submit your request in writing via email, personally signed, and with a copy of your ID to the following address:
Recruify GmbH
contact@recruify.eu
Please understand that, in case of doubt, we may request further information to verify your identity. This is for your protection to ensure that only authorized individuals gain access to your data. If you do not receive a timely response to your request or believe that we have not complied with legal requirements, or if you feel your data protection rights have been violated, you may file a complaint with the competent supervisory authority (Art. 77 GDPR):
Austrian Data Protection Authority, Vienna
Phone: +43 1 52 152-0
Email: dsb@dsb.gv.at
https://www.dsb.gv.at
7. Data Retention
Personal data is only retained for as long as necessary for the purposes mentioned above or as required by statutory retention periods. An overview of the legal retention periods applicable in Austria can be found here:
https://www.wko.at/service/wirtschaftsrecht-gewerberecht/eu-dsgvo-speicher-und-aufbewahrungsfristen.html
8. Data Security
We implement appropriate technical and organizational measures to protect your data against loss, destruction, manipulation, and unauthorized access. Access to your personal data is restricted to individuals employed by or acting on behalf of Recruify who need to process the data and handle it properly and confidentially.
9. Changes to this Privacy Policy
We reserve the right to modify this privacy policy to comply with legal or technical changes. The current version is always available on our website.
10. Contact Information
We welcome your questions, comments, or inquiries. You can contact us via the following contact details:
Email: contact@recruify.eu
Postal address: Recruify GmbH, xx, A-1090 Vienna
